| Illinoisarchaeologicalsurvey |
CONSTITUTION AND BY-LAWS
ILLINOIS ARCHAEOLOGICAL SURVEY, INC.
CONSTITUTION
52nd Annual Meeting
September 19, 2008
Cahokia Mounds State Historic Site
Lenville J. Stelle, Presiding
Rochelle Lurie, Constitution Committee Chair
| Section 1. | The name of this corporation shall be the Illinois Archaeological Survey, Inc. |
| Section 2. | The period of the existence and the duration of the life of this corporation shall be perpetual. |
| Section 3. | The principal office and place of business of this corporation shall be at the University of Illinois, at the city of Urbana, in the state of Illinois. |
| Section 4. | This corporation shall be a professional archaeological organization whose objects and purposes shall be to document, interpret and preserve the archaeological resources of the State, to disseminate information about the cultural heritage of Illinois, and to encourage professional development and ethics. |
| Section 5. | The business and affairs of this corporation shall be governed and controlled by a Board of Directors. The Board of Directors shall consist of thirteen Directors, including the duly elected President, a President-elect who shall serve as Vice President, a Secretary, a Treasurer, and an Editor. The officers of the Illinois Archaeological Survey shall be the President, President-elect, Secretary, Treasurer, and the Editor. The President, the President-elect, the Secretary, and the Treasurer shall be elected for terms of two years. The Editor shall be elected for a term of three years. The remainder of the Board of Directors shall be elected for staggered terms of three years. Elections shall take place annually for open positions, with elected Directors being announced at the annual meeting. |
| Section 6. | Members of the Illinois Archaeological Survey shall be professional archaeologists or other qualified persons with a bona fide interest in and adherence to the purposes of this organization. All members in good standing shall receive all new Illinois Archaeological Survey publications. The members of the Illinois Archaeological Survey shall be of four categories: a. Members. Members in the Illinois Archaeological Survey have full voting privileges, may serve on appointed committees, and hold elected office. Persons become Members through written sponsorship by a member of the Illinois Archaeological Survey, Inc. Petitions shall include a detailed statement giving reasons for nomination. In addition, a full Curriculum Vita of the nominee and a statement detailing his/her contributions to archaeology must accompany the petition. Membership applications are submitted to the Secretary who will review and recommend to the Board a membership decision. Membership will be extended to individuals who receive a majority approval and becomes effective upon payment of annual dues. Membership in the Illinois Archaeological Survey, Inc. may be terminated by resignation or by a two-thirds vote of the Board of Directors. Ten or more members of the corporation may petition the Board of Directors to vote on the termination of membership of any individual. Reasonable notice of a proposed termination of membership shall be given to any individual for whom such termination has been proposed through a petition to the Board of Directors. Membership may also be terminated automatically if the person does not pay his/her dues each year. b. Cooperating Institutional Members. The Illinois State Museum, represented by the Director; the University of Illinois at Urbana-Champaign, represented by the Head of the Department of Anthropology; and Southern Illinois University Carbondale, represented by the Director of the Center for Archaeological Investigations, shall be the three official Cooperating Institutions. The above mentioned representatives hold membership by right of being the heads of the three Cooperating Institutions in the Survey and hold membership as long as they hold the administrative positions named. They, or their designee, have full voting rights in the Survey. c. Institutional Members. With the concurrence of the Board of Directors, institutions other than the three Cooperating Institutions may participate as supporting members upon payment of an annual fee of at least $200. The head of such a supporting institution has full voting rights in the Survey. d. Honorary Members. Honorary Members are persons who have a clearly demonstrable record of distinguished service to Illinois archaeology and the Illinois Archaeological Survey. Honorary Membership is established by the petition of ten or more Members to the Board of Directors, which shall review and make a recommendation to the organization of the nomination. Honorary Membership shall be determined by a two-thirds affirmative vote of the membership present at the annual meeting, provided a legal quorum is constituted. Honorary Members may not be elected to fill an office of the Illinois Archaeological Survey, nor may they vote on any issue coming before any entity of the corporation or of the annual meeting. Honorary Members can be removed by the procedure outlined for Members. |
| Section 7. | There shall be no capital stock and the organization shall not be for profit. |
| Section 8. | No officer or member of this organization in the absence of fraud committed by himself/herself shall become personally liable for any debts or liabilities arising against or incurred by the organization or its officers or agents or employees or members, and the private property of the officers and members of this organization shall be exempt from liability for any and all debts, obligations, or liabilities of this organization. |
| Section 9. | An annual meeting of the Illinois Archaeological Survey, Inc. shall be held during the fall of each year for the purpose of informing the membership of organizational activities and for the transaction of such other business as may come before the meeting. |
| Section 10. | The Board of Directors may designate any place as the place of meeting for any special meeting called by the Board of Directors. If no designation is made, or if a special meeting be otherwise called, the place of meeting shall be at Urbana, Illinois. |
| Section 11. | A quorum for any officially called meeting of the corporation shall consist of twenty percent of the total membership or a minimum of 30 members in attendance, whichever number is smaller. |
| Section 12. | This Constitution may be changed, altered or amended in the following manner. The Board of Directors may, at its own discretion or upon petition by ten members of the corporation, initiate changes, alteration or amendments to this Constitution, which changes, alterations or amendments will become effective upon a two-thirds affirmative vote of the voting membership present at an officially called meeting, provided a legal quorum is constituted. |
| Section 13. | This organization shall have the right to buy, sell, lease, acquire by gift, devise, or otherwise, own, and control real and personal property of every kind or description or wherever situated and apply such to the purposes for which this organization has been created. |
| Section 14. | In the event of a dissolution of this corporation, either voluntarily or involuntarily, the membership of this corporation shall not be entitled to any of the assets, but the same shall be delivered over to and paid to the Trustees of the University of Illinois to be used by it for one or more of the original corporate purposes of this organization, or in the event such Board of Trustees shall, in its discretion, find the furtherance of the purposes of this corporation to be impractical at said time, then for some other educational purpose. |
| Section 15. | Persons or institutions interested in Illinois archaeology may become Subscribers to the journal of the Illinois Archaeological Survey, Inc. By payment of a yearly subscription fee, subscribers shall receive Illinois Archaeology. In addition, they may be eligible to receive discounts on other Illinois Archaeological Survey publications. Subscribers are not members of the Illinois Archaeological Survey, Inc. and have no affiliation with the corporation other than receipt of its publications. |
ILLINOIS ARCHAEOLOGICAL SURVEY, INC.
BY-LAWS
52nd Annual Meeting
September 19, 2008
Cahokia Mounds State Historic Site
Lenville J. Stelle, Presiding
Rochelle Lurie, Constitution Committee Chair
| 1. | The objects and purposes of this corporation are found in Section 4 of the Constitution. |
| 2. | The Board of Directors shall serve as the Executive Committee for the corporation. The size of the Board is established in Section 5 of the Constitution, as are its composition and rights and duties. Meetings of the Board of Directors shall be at the call of the President, or in his/her absence, the Vice-President. In the event of incapacitation of any officer or director of the corporation, the Board of Directors shall name his/her surrogate pending the next annual meeting. |
| 3. | Non-officers of the Board of Directors will nominate candidates for offices that will be vacant and will provide the membership with ballots at least 45 days before the annual business meeting. All members in good standing, can cast a ballot to elect new members of the Executive Committee, provided the ballots are returned to the Secretary on or before a date specified, but no less than ten days before the annual business meeting. The candidate for a position who receives the highest number of votes shall be declared elected to that position. In the event of a tie vote, the election will be resolved by the toss of a coin. |
| 4. | An agenda of business to be conducted at any officially called meeting of the corporation shall be included with the notification of the meeting to the total membership. Such notification shall occur at least 30 days prior to the annual meeting or not less than 15 days prior to any officially called extraordinary meeting of the corporation.
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| 5. | The President and/or the Board of Directors may establish committees to assist in achieving the objects and purposes of this corporation. |
| 6. | Official notifications to the membership may be transmitted by mail or electronic media. |
| 7. | The rules in Roberts' Rules of Order: Revised (most recent edition) are adopted as if they were part of this document and shall apply in all situations where they are not in conflict with the Constitution, By-laws or rules of this corporation and its affiliated bodies.
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| 8. | The Board of Directors shall set the rates of annual dues and subscriptions. The dues are payable prior to the end of the month of December each calendar year for the next year. |
| 9. | These By-laws may be changed, altered, or amended in the following manner:
The Board of Directors may, at its own discretion or upon petition by ten members of the corporation, initiate changes, alterations, or amendments to these By-laws, which changes, alterations, or amendments will become effective upon a two-thirds vote of the voting membership present at an officially called meeting, provided a legal quorum is constituted. |